Part 2: Project Monitoring and Control

These processes track, adjust, review and report on the performance of the project. Understanding how the project is doing is of significant importance to the success of the project. It also helps to initiate and implement necessary changes, ensuring that everything remains on track, on time, and budget. Project control compares the actual progress and performance to the planned progress and makes appropriate changes to achieve the desired results if significant deviations exist ( (Project Management Institute, 2017)). Essentially, this a tool that project managers use to keep the project in check. Through this process, essential information is acquired and used in decision-making. Primarily, the project control measures the actual performance versus the planned progress. It provides a regular assessment of the performance of the project to ascertain if any corrections are needed. The process also keeps accurate and timely documentation about the project details and the output of the team. It provides information that project managers use to predict progress. Lastly, project control helps monitor the implemented changes and schedule adjustments.

The Process of Monitoring and Controlu00a0

The PM should always be aware of the schedule, scope, and budget of the project. This information forms the basis for analyzing the progress of the project throughout its lifecycle. Work Breakdown Structure (WBS) is used to split the project into manageable work units that can be evaluated (CEM Solutions, 2013). This subdivision process makes it easier to detect issues, maintain the project, and verify progress quickly. Working on smaller tasks also ensures that team members are not overwhelmed. u00a0

Monitoring and Control Techniques

There are various monitoring and control techniques available to PMs, including:

The Requirements Traceability Matrix (RTM).u00a0This technique assesses the requirements of the project in relation to the deliverables. The matrix relies on two baseline documents. This technique reveals the tasks of the project. It also discourages the addition of new tasks to the project without compliance.

The control chartu00a0determines the quality of the project. The univariate chart studies a specific characteristic of the project while a multivariate chart monitors several.

Review and status meetingsu00a0analyze issues establishing what went wrong and why. They also predict future problems.

The Importance of Project Monitoring and Controlu00a0

These processes maintain a project on track. The proper technique ensures that a project is completed on time. The information collected via these procedures allows project managers to make correct decisions. Project monitoring and control also reveals weaknesses allowing PMs to predict and avoid problems.

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Emmanuel Addo
Founder
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Emmanuel Addo is the founder of the Young Global Leaders Network, an international non-governmental organization registered in six (6) countries namely, Ghana, United Kingdom, Nigeria, Sierra Leone, Democratic Republic of Congo, and South Sudan and has a membership strength of over 15,000 young black professionals, students, graduates, and aspiring leaders.

The organization also operates in 25 other African countries. Emmanuel also doubles as the chief convener and founder of the Young African Leaders Summit, one of the largest continental youth summits in Africa.  

Currently works at Kingston University as a Business Engagement Team Member in their Partnerships and Engagement Department. 

He characterizes energy, integrity, result-oriented, and ground-breaking service in each detail of strategic management, change management, stakeholder management, and leadership acquaintances.
Emmanuel owns a core background in Sociology and Psychology from the University of Ghana.

Leveraging his experience as a youth activist and a dynamic young man, Emmanuel founded the Young Global Leaders Network, a youth organization that comprises young diplomats, young politicians, and aspiring politicians, business/entrepreneurial business leaders with the aim of championing a mutual agenda for the African youth and promoting youth participation in governance as well as promoting entrepreneurial culture.
Emmanuel nurtures an environment of teamwork and has expertise in data collection and analysis as well as both quantitative and qualitative methods.

Emmanuel worked as an Associate Lecturer at the London College of Advanced Management where he delivered a wide range of business management courses that involved principles of marketing, leadership, operation management, and research methods. Emmanuel has always maintained high teaching and learning standards to ensure that his students’ stand out in academic achievements and successful progression. As a stout believer and passionate key player in volunteering; Emmanuel creates quality time to giving back gladly to his community what he has learned and to educate individuals with free consultancy on career development. He is a leader anyone would love to look up to and with great integrity, commitment, and passion to make the world a better place.
Emmanuel worked as Qualifications Manager at the Open University in the UK.

Emmanuel is also the founder of Kickstart Innovation Hub Ltd, the entrepreneurial hub of Young Global Leaders Network.