Part 4: Project Closure

Project closure is the last stage of the entire PM lifecycle. This level signifies the business’s official end and confirms the project’s conclusion (Emad, 2015). This procedure is as important as the other processes and involves various activities, including:

1. Formal sign-off. Once the results, products, or services have been delivered by the team and approved by the client. The customer or sponsor needs to sign-off on the deliverables. Once this is done, the project can be considered complete.

2. Perform a scope analysis. This survey is essentially a project review. Here, the team examines the failures, successes, and challenges of the project. The project’s schedule, cost, performance, and quality are also determined.

3. Release of resources. After the customer has signed off deliverables, the PM is supposed to return resources to the respective departments. They are supposed to follow the correct procedure when handing over resources.

4. Contract closure. All contracts with subcontractors or third-party vendors who were part of the project should be closed procedurally.

5. Indexing of project files. Once everything is completed, project closure files should be compiled and archived for future use.

6. Documentation of lessons learned.These records will form an important reference for future such projects. This resource could be reused, thus saving time when planning for similar projects.

7. Conclusion. Here, it is proper that the organization prepares a celebration for the team members and stakeholders. This feast is a way of recognizing the effort of these people in making the project a success. Finally, everyone is free to proceed to other projects or businesses.

Figure 3

Sample closing process flow

Image address:

https://it.vt.edu/projects/project_management/process/processflow.html

Emmanuel Addo

Founder

Emmanuel Addo is the founder of the Young Global Leaders Network, an international non-governmental organization registered in six (6) countries namely, Ghana, United Kingdom, Nigeria, Sierra Leone, Democratic Republic of Congo, and South Sudan and has a membership strength of over 15,000 young black professionals, students, graduates, and aspiring leaders.

The organization also operates in 25 other African countries. Emmanuel also doubles as the chief convener and founder of the Young African Leaders Summit, one of the largest continental youth summits in Africa.

Currently works at Kingston University as a Business Engagement Team Member in their Partnerships and Engagement Department.

He characterizes energy, integrity, result-oriented, and ground-breaking service in each detail of strategic management, change management, stakeholder management, and leadership acquaintances.
Emmanuel owns a core background in Sociology and Psychology from the University of Ghana.

Leveraging his experience as a youth activist and a dynamic young man, Emmanuel founded the Young Global Leaders Network, a youth organization that comprises young diplomats, young politicians, and aspiring politicians, business/entrepreneurial business leaders with the aim of championing a mutual agenda for the African youth and promoting youth participation in governance as well as promoting entrepreneurial culture.
Emmanuel nurtures an environment of teamwork and has expertise in data collection and analysis as well as both quantitative and qualitative methods.

Emmanuel worked as an Associate Lecturer at the London College of Advanced Management where he delivered a wide range of business management courses that involved principles of marketing, leadership, operation management, and research methods. Emmanuel has always maintained high teaching and learning standards to ensure that his students’ stand out in academic achievements and successful progression. As a stout believer and passionate key player in volunteering; Emmanuel creates quality time to giving back gladly to his community what he has learned and to educate individuals with free consultancy on career development. He is a leader anyone would love to look up to and with great integrity, commitment, and passion to make the world a better place.
Emmanuel worked as Qualifications Manager at the Open University in the UK.

Emmanuel is also the founder of Kickstart Innovation Hub Ltd, the entrepreneurial hub of Young Global Leaders Network.